CSB-MS - Chemical and Systems Biology (MS)

The Department of Chemical and Systems Biology is committed to providing academic advising in support of graduate student scholarly and professional development. When most effective, this advising relationship entails collaborative and sustained engagement by both the advisor and the advisee. As a best practice, advising expectations should be periodically discussed and reviewed to ensure mutual understanding. Both the advisor and the advisee are expected to maintain professionalism and integrity.

Faculty advisors guide students in critical areas such as selecting courses, designing and conducting research, developing teaching pedagogy, navigating policies and degree requirements, and exploring academic opportunities and professional pathways.

Graduate students are active contributors to the advising relationship, proactively seeking academic and professional guidance and taking responsibility for informing themselves of policies and degree requirements for their graduate program.

See Graduate Advising for a statement of university policy on graduate advising,

What is the overall purpose of faculty advising in this program?

The Department of Chemical and Systems Biology is committed to providing advising to ensure graduate students’ personal, academic, and professional development. The advisor and advisee are key players in sustaining a collaborative relationship with integrity and professionalism.

How are advisors initially assigned to or selected by incoming graduate students?

Graduate students select a thesis advisor generally at the end of spring quarter of their first year. Before choosing an advisor, students rotate in one lab per quarter during autumn through spring quarters of their first academic year. Students may opt for a fourth lab rotation and select an advisor in summer quarter before their second year. After each rotation, students meet with the CSB Advisory Committee to discuss how the rotation went and whether the next rotation matches the student’s educational and professional goals. With the guidance of the CSB Advisory Committee and assistance from the student services staff, if needed, the student and thesis advisor mutually agree to work together.  

What is the process by which students can change advisors, and when should this happen?

The student should approach the CSB student services office and the CSB Advisory Committee to discuss the reasoning and proposal to change advisors. The student should work with the student services office and CSB Advisory Committee to find a suitable advisor. This process should happen as soon as issues arise and/or as soon as the student wants to change advisors.

How frequently should students meet with their advisors, and how are those meetings set up? How does meeting frequency change as the student progresses?

As mentioned above, first-year students meet with the CSB Advisory Committee at the end of each quarter to discuss potential issues with the program, host laboratories, classes, the qualifying exam, and career planning. The topics discussed include ideas about student activities and additions or changes to the program. Students are also encouraged to meet individually with the CSB Advisory Committee members or the Department Chair if any issues arise throughout the year.

Committee meetings are held once a year after the qualifying exam. When a student is in their fifth year, the committee meetings should be held twice a year. From the sixth year on, the meetings should be held every quarter.

What topics might be discussed at advising or committee meetings?

Committee meetings are the best opportunity for the student to get feedback about the progress and to get second opinions about which types of experiments should be pursued to help answer the questions being addressed in the student’s thesis. The committee should include four faculty members counting the thesis advisor (faculty on the committee do not need to be tenure track). At least one of the four faculty members must be a primary faculty in the CSB department, but the composition can differ from that in the qualifying exam. It can also change during the student’s thesis work as they may need to pursue other directions. The structure and format of the meetings are listed below. The committee should provide advice on future directions, attendance of conferences, career plans, and more personal laboratory issues. Each meeting should include a time plan to ensure the thesis project can be completed within five-and-a-half years.

At the beginning of each meeting, the student exits the room to allow for a discussion between the advisor and the rest of the committee. A few minutes before the end of the meeting, the advisor is asked to leave the room to allow for the student and the rest of the committee to discuss issues about the lab, personal potential problems, training opportunities, and to discuss possible differences in research goals or matters relating to authorship.

If a committee meeting is not completed by the end of summer quarter, an enrollment hold is placed on the student’s account and may delay graduate funding.

Are there any forms to complete or deliverables associated with any of those meetings?

Following the committee meeting, the student must summarize the discussion and formulate a revised plan for subsequent work. This summary should be discussed with the advisor and sent to the committee members within one week for comment. A final copy of the report must be submitted to the CSB Student Services Manager.

How and when does a student select and convene their dissertation reading or thesis committee? What is the purpose of the committee? And how often should the committee meet?

Students select their reading committee when they go TGR, usually toward the end of their fourth year in spring quarter. The committee’s purpose is to discuss the student’s thesis further and provide feedback. As mentioned above, committee meetings are held once a year after the qualifying exam. When a student is in their fifth year, the committee meetings should be held twice a year. From the sixth year on, the meetings should be held every quarter. 

How do the department or program, advisor, and student decide when a student is ready to graduate?

The decision to schedule an oral defense requires the support of each committee member, including the thesis advisor. The department also expects that each student complete for the thesis at least one peer-reviewed, first-author paper accepted for publication by the time the oral thesis exam is scheduled.

Who else might a student consult for help or guidance, e.g., department chair, DGS, student services staff?

Students may consult with CSB student services staff, the Director of Graduate Studies, and the Department Chair at any time. Students may email any of these parties to set up a meeting and/or stop by the student services office.